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Outlook is an email app for your computer that can also be used as a webmail service. Microsoft makes it and sells it, and more than 500 million people around the world use it. Outlook has free and paid versions, and both of them have tools like Contacts, Calendars, and Task Management.
Google’s free email service is called Gmail. It came out for the first time in 2004. You can use a web browser on a computer to get to Gmail, as well as many third-party email apps and apps for Android and iOS mobile devices. Gmail is more than just an email tool; it also has Google Drive, Calendar, and Docs built in.
Outlook vs Gmail Comparison Table
| Category | Outlook | Gmail |
|---|---|---|
| Interface | Desktop client | Web-based client |
| Cost | Part of Microsoft Office suite | Free with Google account |
| Integrations | Microsoft Office suite | Google Suite |
| Advanced Search | Yes | Yes |
| Spam Protection | Yes | Yes |
| Customizable Templates | Yes | No |
| Storage | Limited by local storage | 15 GB free, additional storage available for purchase |
Outlook vs Gmail: Interface
The design for Gmail is one of the best for any email service. It has two main strips: the menu, which shows your email categories like “Inbox,” “Drafts,” and so on, and the main part, which shows your emails. Gmail is simple and easy to look at. It uses a basic style. It’s not hard to use and has a toolbar across the top to make things easy. On the other hand, Outlook has a single ribbon that runs across the screen that has a lot of choices on it. For a new person, they can be a bit hard to understand. You can download this app from its official website
Outlook vs Gmail: Storage Options
You can put your things on Google Drive and share them through Gmail. For example, if you try to send an email with a file that is too big, Gmail will tell you to send it to your drive instead. The next step is only one click away. On the other hand, OneDrive is used by Outlook to keep files. Outlook and OneDrive don’t work together as well as you might want them to.
When it comes to storage room, Outlook gives its free users 15 GB of space, and any new free OneDrive account gets an extra 5 GB. Their paid Microsoft 365 account gives them 50 GB of storing space where they can store any type of file. The free storage for Gmail is 15 GB, which can be used for both Gmail and Google Drive. To get more room, you will need to pay for a G Suite Basic account with 30 GB of space.
Outlook vs Gmail: Security
Gmail has a two-step registration process. Transport Layer Security (TLS) automatically encrypts emails sent through Gmail while they are in transit, as long as the email account that receives the email also supports TLS. If an email is sent from Gmail to an account that doesn’t support TLS, the email isn’t secured while it’s in transit. Both the computer version of Outlook and the Microsoft 365 version have the option to encrypt emails, but users have to make sure to choose that choice before sending an email.
WHICH IS BETTER?
It depends on personal preference and needs. Both email clients have several advantages. Outlook is a Microsoft Office desktop email client. It has powerful email, contact, calendar, and task management functions. It supports enterprise-popular Exchange server and integrates with Microsoft Word, Excel, and PowerPoint.
Outlook has configurable email templates, powerful search, and filtering. Gmail, a Google product, is a web-based email client. It has labels, filters, and spam prevention and a tidy UI. It interacts with Google Drive, Calendar, and Meet and has a sophisticated search capability. Internet-connected devices can access Gmail.
Outlook: THE GOOD AND THE BAD
The Good
- Advanced search/filtering
- Custom email templates
The Bad
- Local storage limits capacity.
Gmail: THE GOOD AND THE BAD
The Good
- Powerful search function
- 15 GB of free storage
The Bad
- Uncustomizable templates
FAQS
Customer service: Only Outlook’s free users can get direct help; Gmail users need a workspace account to do so. Search: You can search through your emails more precisely in Outlook than in Gmail. Contacts: Outlook’s contacts are built right into the platform, while Gmail links to Google.
Gmail and Outlook have a lot of the same security features, like spam, phishing, and malware detection, multi-factor login, and encrypted messages in transit.