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This article will show you how to share PowerPoint slides in Microsoft Teams. In this day and age of digital technology, working from home and holding meetings virtually have become the norm. In light of this, it is of the utmost importance to possess the skills necessary to effectively communicate and collaborate with your team across all locations. Microsoft Teams is one of the tools that has been gathering more and more attention for use in online meetings.
You will learn how to easily present your ideas to your team and colleagues remotely by following the steps outlined in this blog post, which will walk you through the process of sharing a PowerPoint on Microsoft Teams. You will be able to make the most of this powerful collaboration platform with the assistance of this guide, regardless of whether you are a novice user of Microsoft Teams or an experienced user. Here are the simple steps how to share PowerPoint slides in Microsoft Teams.
What is Microsoft Teams?
Microsoft Teams is a messaging application developed by Microsoft that is integrated with Microsoft 365. It is designed for engaging in online collaboration and holding remote meetings. It gives end users access to a real-time workspace where they can collaborate using various methods such as chat, Teams Channels, Live calls, and so on. Additionally, Microsoft Teams integrates with other Microsoft products such as PowerPoint and OneDrive, which enables users to instantly share files through the cloud.
In a meeting
- Open the Teams application and join or start a meeting.
- Click on the “Share content” button, located at the bottom center of the meeting window.
- You will see three options:
- Desktop: This shares everything on your entire screen.
- Window: This allows you to share only the specific window you have selected, which is useful if you want to keep other applications hidden.
- PowerPoint Live: This is the recommended option for sharing slides, as it provides additional features like presenter view and audience interaction.
Selecting “PowerPoint Live”
- If you choose “PowerPoint Live”, you will see a list of recently accessed PowerPoint files.
- Select the presentation file you want to share from the list.
- Alternatively, click “Browse OneDrive” or “Browse my computer” to locate the file if it’s not in the recent list.
Understanding the Importance of Sharing PowerPoint Slides
- Visual Aid: PowerPoint slides can be used to help people understand what is being said. They help organize and visually appeal to complicated information, which makes it easier for people to understand and remember important points.
- Increased Engagement: Visuals have a huge effect on how engaged and loyal an audience is. Sharing slides with interesting pictures, graphs, and charts can grab people’s attention and keep them interested throughout the presentation.
- Clarity and Organization: PowerPoint slides give presenters a structured way to organize information, which lets them break down difficult topics into manageable pieces. This helps the audience understand the main ideas better and follow along more easily.
- Sharing PowerPoint slides: lets people in the audience look back at the information that was given during or after the presentation. This is a great resource for quick reference, especially for topics that are hard to understand or have a lot of information.
- Accessibility and Inclusivity: Sharing slides makes sure that everyone in the audience can see and hear what is being said, even those who are deaf or hard of hearing. It encourages inclusion by giving people more than one way to understand, like talking and seeing.
- Facilitating Collaboration: Sharing PowerPoint slides makes it easier for people to work together in team meetings and on group projects by giving everyone a common point of reference for feedback and discussion.
Exploring Advanced Features for PowerPoint Sharing in Teams
- Co-authoring: Multiple team members can work on the same PowerPoint presentation simultaneously, making real-time edits and updates. This feature fosters collaboration and ensures everyone is on the same page.
- Live Presentations: Teams offers a “Live Presentations” feature that allows presenters to broadcast their PowerPoint presentations to remote audiences in real-time. Viewers can follow along with the presenter’s slides, see their movements and annotations, and even participate in interactive elements like polls or Q&A sessions.
- Integrated Chat and Discussions: Teams provides a chat function where participants can discuss the presentation in real-time. This allows for immediate feedback, questions, and discussions without interrupting the flow of the presentation.
- Recording Meetings: Teams allows you to record meetings, including PowerPoint presentations, so that participants can review them later or share them with those who couldn’t attend the live session.
- File Sharing and Collaboration: Apart from PowerPoint presentations, Teams also facilitates sharing and collaboration on other files related to the presentation, such as spreadsheets or documents. This ensures that all necessary materials are easily accessible to team members.
- Annotations and Markups: Teams offers annotation tools that allow presenters to highlight specific points, draw attention to important information, or emphasize key concepts directly on the slides during the presentation.
Conclusion
An increasing number of remote meeting tools, such as Microsoft Teams and Zoom, have become the standard for conducting regular remote meetings in recent years. There is a good chance that you are still figuring out how to navigate the various options available to you if you are new to Microsoft Teams. The question of how to share PowerPoint on Teams is likely to be one of the most frequently asked questions by a newcomer to Microsoft Teams.
Questions and Answers
If you are unable to make changes within Teams, you will need to select “Open in Browser” or “Open in Desktop App” from the list of options that appears in the top right corner of the white bar that is located above the content of the document. This decision is only applicable to users who have Office for Windows installed on their device.
To ensure that the Teams meeting is compatible with the file format and version, check that it is supported. It is possible to reduce the likelihood of encountering compatibility issues by storing the PowerPoint presentation in a format that is compatible, such as PPTX, and by using the most recent version of PowerPoint.
Presenters are able to incorporate their own video feeds into the content that they share during a meeting using Microsoft Teams. It is important to emphasize that the presenter must utilize the desktop version of Teams in order to utilize the three different video feed presenter modes: Standout Mode, Side-by-side Mode, and Reporter Mode.