How to set up and send Recurring Emails in Outlook

This article will show you how to set up and send Recurring Emails in Outlook. Put your hand up if you’ve ever found yourself stuck in the never-ending cycle of sending the same email over and over again. Repetitive emailing can feel like a never-ending journey, whether it’s a weekly report to your team, a monthly newsletter to clients, or that friendly nudge to a prospect who is on the fence about making a purchase.

You know the drill. You are in luck because there is a workaround that enables you to automatically set up recurring emails if you are using Microsoft Outlook. This is a great way to save time and ensure that important messages are sent out on a regular basis without having to manually send them each time.

Recurring emails can be used for a variety of purposes, including sending weekly progress reports to your team members, sending monthly newsletters to your subscribers, setting up reminders for yourself, and sending monthly billing reminders to your clients. One of the most powerful email clients available, Outlook provides a wide variety of features that can assist you in effectively managing your email correspondence. Outlook includes a number of features, one of which is the capability to pre-set and send recurring emails. Here are the simple steps how to set up and send Recurring Emails in Outlook.

How to set up and send Recurring Emails in Outlook

Using the “Delay Delivery” Feature

1. Compose your email as usual.
2. Click on the Options tab in the ribbon.
3. Click on the Delay Delivery button.
4. In the “Properties” window, check the box next to “Do not deliver before”.
5. Click on the “Recurring” button.
6. Set the desired frequency (daily, weekly, monthly, yearly) and start/end dates.
7. Click OK to save the recurrence settings.
8. Click Send to schedule the recurring email.

Using Rules and Alerts

1. Go to File > Manage Rules & Alerts.
2. Click on New Rule.
3. Choose “Apply rule on messages I send”.
4. Click Next.
5. Select the conditions for sending the recurring email (e.g., to specific recipients).
6. Click Next.
7. Check the box for “defer delivery by a number of minutes”.
8. Click a link in the rule description.
9. In the “Deferred Delivery” dialog box, check the box for “Recurring”.
10. Set the desired frequency and start/end dates.
11. Click OK to close both dialog boxes.
12. Finish creating the rule.

Why Use Recurring Emails?

1. Automation: Recurring emails allow for the automation of routine or scheduled communications, saving time and effort.
2. Consistency: They help maintain a consistent communication schedule with your audience, reinforcing your brand presence.
3. Reminders: Recurring emails are useful for sending regular reminders, ensuring important events, deadlines, or updates are not overlooked.
4. Engagement: By consistently reaching out to your audience, recurring emails can help sustain engagement and keep your brand in their awareness.
5. Efficiency: Using recurring emails is an efficient way to disseminate information regularly without manual intervention for each instance.
6. Newsletters: For newsletters or periodical updates, recurring emails provide a reliable method to share content on a set schedule.
7. Marketing Campaigns: They are effective for running ongoing marketing campaigns, ensuring a continuous flow of promotional messages to the target audience.
8. Subscription Renewals: Recurring emails are commonly used for subscription renewals, prompting users to extend their subscriptions or memberships.

Benefits of Sending Recurring Emails

1. Communicating Often: Setting up recurring emails is a reliable way to stay in touch with your audience and let them know about new products, services, or updates.
2. Brand Visibility: Sending regular emails keeps your brand in the minds of your subscribers, which makes it easier for them to remember and recognise your brand.
3. Customer Engagement: Sending recurring emails is a great way to stay in touch with your audience and build a stronger relationship over time.
4. Automated Marketing: As part of automated marketing campaigns, you can set up recurring emails that keep up a consistent outreach strategy while saving time and money.
5. Promoting Events and Deals: Sending out regular emails about upcoming events, sales, or special deals will build excitement and encourage customers to join.
6. Educational Content: Send out regular emails with useful information, tips, or educational content to establish your brand as an expert in your field.
7. Customer Retention: Sending customers regular emails shows that you are interested in and committed to your business, which helps you keep them as customers.
8. Feedback Collection: Getting in touch with customers on a regular basis is a good way to get feedback, which can help you make your products or services better.

Conclusion

Discover how to send recurring emails in Outlook by utilising Power Automate by following the instructions in this detailed tutorial. You are able to create automated workflows between various applications and services by utilising Power Automate, which is a free service offered by Microsoft. In addition to automating tasks like sending emails, updating data, and creating reports, it can also be used to automate other tasks.

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