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How to add Zoom to Google Calendar. Zoom has become one of the most popular apps for both individuals and businesses to use for video meetings. The meeting scheduler on Zoom can be hard to use, which is a problem. But you can fix that problem by linking the Zoom app to your Google Calendar. For people who use video meetings for work often, it’s important to have a built-in way to schedule those meetings. If you use Google Calendar and choose Zoom as your video-conferencing platform, you can easily do this by adding an add-on from the Google Workspace Marketplace.
People who use virtual meeting platforms often would benefit from a built-in tool for scheduling virtual meetings. People who use Google Calendar can link it to their Zoom account. That can be done in a few different ways. The integration between Google Calendar and Zoom makes it easy to set up a Zoom meeting. The invitation is then added to a Google Calendar invitation. So, you could just choose “Zoom Meeting” in your Google Calendar event to make a link for people to join, making sure everyone gets there on time. Here are the steps how to add Zoom to Google Calendar.
What is Zoom?
Zoom is a cloud-based video conferencing service that lets you meet virtually with other people, either by video, audio, or both, while chatting in real time. You can also record these sessions to watch them later. In 2019, it was said that more than half of the Fortune 500 companies used Zoom. In 2020, it grew even more, by 227 percent. People usually say things like “Zoom Meeting” and “Zoom Room” when they talk about Zoom. When Zoom is used to host a video conference, this is called a “Zoom Meeting.” You can call in or use a webcam to join these meetings.
| Feature | Description |
|---|---|
| Audio and video | Zoom offers high-quality audio and video, even for large meetings. You can also share your screen with others, and record your meetings for later playback. |
| Whiteboard | The Zoom whiteboard is a great way to collaborate with others in real time. You can draw, write, and add shapes to the whiteboard, and everyone in the meeting can see your changes. |
| Chat | The Zoom chat feature allows you to send private messages to other participants in the meeting. This is a great way to ask questions or share information without interrupting the flow of the meeting. |
| Breakout rooms | Breakout rooms are a great way to split up a large meeting into smaller groups. This is ideal for brainstorming, problem-solving, or working on individual projects. |
| Virtual backgrounds | Virtual backgrounds can be used to disguise your background during a Zoom meeting. This is a great way to protect your privacy or to add a touch of fun to your meetings. |
A Zoom Room, on the other hand, is the physical setup of hardware that allows businesses to schedule and start Zoom Meetings from their conference rooms. From what we’ve learned, Zoom is the most popular video conferencing tool for companies with less than 500 employees, and Skype for Business is the most popular tool for companies with more than 500 employees. According to Zoom’s S-1 filing from early 2019, more than half of the Fortune 500 companies use it, and it had an average NPS of more than 70 in 2018.
How to add Zoom to Google Calendar
Add Zoom to Personal Google Calendar
- Sign in to your Zoom Official Website.
- Click ‘+ Schedule a Meeting’ on the “Meetings” tab.
- Fill in the details of your meeting and click ‘Save.’
- On the next screen, click ‘Google Calendar’.
- Click on your profile on Google. Zoom will ask if it can get into your Google account. Click “Keep Going.“
- Fill in the details of the event on Google Calendar and click “Save.“
- The Zoom meeting will then show up on your calendar.
Add Zoom to Google Workspace
- Go to the Google Workplace page for setting up Zoom.
- Tap “Install.”
- Zoom will ask your permission to put the app on your phone. Click “Keep Going.”
- Click “Finished.”
- Click “Create” on your Google Calendar.
- Select “Event.”
- Click the drop-down menu next to the camera icon, and then click “Zoom meeting.”
- When it says “Login required,” click “Log in.”
- It will ask you to add Google Workspace to Zoom in a new tab. Tap “Allow.”
- Click the ‘Confirm‘ button.
- Do Steps 6 through 8 again. Select “Save.”
Benefits of adding Zoom to Google Calendar
- Scheduling Efficiency: You can seamlessly schedule Zoom meetings directly from your Google Calendar, streamlining the process and saving time.
- Integrated Reminders: Zoom meetings scheduled through Google Calendar automatically include reminders and notifications, helping participants remember the upcoming meeting.
- Easy Access: Meeting links and details are readily available within your calendar events, making it convenient for participants to join without searching for separate invitations.
- Single Platform: Combining Zoom and Google Calendar centralizes your scheduling and communication tools, reducing the need to switch between different apps.
- Automated Joining: Participants can easily join Zoom meetings from the calendar event with a single click, eliminating the need to search for meeting links or codes.
- Real-time Updates: Any changes made to the meeting details on your Google Calendar are automatically synced with the Zoom meeting settings, ensuring everyone has the latest information.
Conclusion
This article will explain the different ways to integrate Zoom with Google Calendar and show you how to do it step by step for each method. With the Zoom for Google Calendar add-on, you can schedule meetings and join them right from your Google Calendar. You can quickly add a Zoom meeting to any event with the Google Calendar add-on.
Questions and Answers
To get your meeting list back, you need to turn on calendar sync with Zoom. Here’s how to do it on your computer and on your phone or tablet. Use a browser to log in to your zoom account. Select Profile on the left, then scroll down to Calendar and Contact Integration.
Sign in to the desktop client of Zoom and do one of the following: Setting up a meeting: Just do what it says to set up a meeting. Make sure to choose the calendar service you set up integration with in the Calendar section. Zoom will make sure that the meeting is on your calendar.
Sign in to the web portal for Zoom. Click Settings in the menu for getting around. Click the tab for the Calendar. Under Calendar and Contacts, you can turn it on or off by clicking the Automatically sync Zoom calendar events information between Zoom and integrated calendars toggle.
Make sure that sync is turned on for Google Calendar. On your Android, you can go to Settings and then Accounts. Choose the account you want to sync and tap Account sync. Make sure that syncing with Google Calendar is turned on.