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What is Apple iCloud and how does it work? – Guide
First of all, it is important to understand what cloud-based storage is. By storing data “in the cloud”, you use a web-based storage solution so you don’t have to store your data locally on your device or on an external hard drive. There are many advantages to this. Firstly, cloud storage means your data is safe and secure and not at risk of being lost if your iPhone, computer or external hard drive is damaged by water, fire, tornado… data is ruined, goodbye data. Web-based storage eliminates this risk, or at least minimizes it as much as possible, as reputable cloud storage providers (like Apple) go out of their way to protect your data from loss.
Now for iCloud. iCloud is Apple’s proprietary cloud-based data storage service. You can use it for basic things like support up certain data on all your Apple devices to avoid losing important information, files, photos and other media, and you don’t need to buy a high capacity external hard drive like Apple’s Time Machine or other external backup options. That said, iCloud isn’t designed to take a complete backup of everything on your computer. if you want to come back up your Mac to a point where you can restore your disallowed settings, programs and other data from iCloud to a new computer in case it gets destroyed, then you need to use a more complete solution like Time Machine.
What to do Apple iCloud Works
Continuity and Transfer
iCloud is an essential part of communication between Apple devices. iOS devices connected to iCloud support a continuity feature called handoff, which allows switching between different hardware while a task is running. For example, you can start an email on your iPhone and, if you like, complete it while writing it on an iMac. It’s a handy service when switching from device to device, and it’s supported by a variety of built-in apps, including Mail, Safari, and Apple’s version of the Microsoft Office suite (Pages, Numbers, and Keynote).
iCloud is on heart to integrate a series of other features – everything from helping you find your friends (or your phone if out of place) to sync and share photos – but syncing, storage and continuity features will put you to use more often. How iCloud is almost invisible once set up and running, most users won’t even think about it – unless they encounter an error.
Find and Change iCloud Settings
iCloud settings can be viewed and changed in the Settings app on iOS (naturally in the iCloud section). Here, you will find a list of apps that are using iCloud services. Next to the list of apps, you will see the toggle buttons to enable or disable data syncing between your Apple devices for that app. If you’d prefer a specific app’s data to remain local on your device (meaning it won’t be shared across devices), here’s where you would disable the option.
iCloud Backup
The other service I recommend enabling – and routinely checking that things are working properly – is the iCloud Backup Service. In an unpredictable world, it’s best to have a backup. And when this service is enabled, backups begin whenever your iPhone or iPad is plugged in, the lock screen is displayed (or the screen is off), and you are connected to WiFi. (Note: Backup locations may be switched from iCloud to computer; this is done using iTunes when the device is connected to a computer.)
In the iCloud section of the Settings app on iOS, there is a backup-only location. Here you can disable/enable backups, force an immediate backup and see when your last backup was performed (with date and time). It also indicates whether the last attempt was successful or not.
Access data anywhere, anywhere
If an app supports iCloud, documents created with that app can be accessed from any modern device with an internet connection. Just go to iCloud.com. From there, documents created in Pages, Numbers and Keynote are easily accessible via Launch Pad and can even be edited in the browser.
Other documents can be accessed by clicking iCloud Drive and navigating to the appropriate file. iCloud Drive doesn’t support opening all file types, but it does an acceptable job with most popular formats. Apple-based calendar, contacts, reminders, notes, photos, and email (.mac, .me, and .iCloud accounts) are all available on the iCloud.com launchpad. This can be useful if your iOS device loses power and you need to access this data urgently.
iCloud Storage, Backups, and Pricing
In addition to simple data syncing, iCloud is used for storage, similar to Microsoft’s DropBox or OneDrive. You can upload, share and save documents and data and then access the documents and data from any computer with a web browser. iCloud is also used to store and transfer large attachments sent from Apple iCloud email addresses.
iCloud also supports up apps and data on your iOS devices, and in case your device is lost or stolen, iCloud.com allows you to track your iPhone’s location and send a message to display on the device, lock the phone and/or delete your data remotely. Backups stored in iCloud can be used to restore data to a problematic iOS device or simply to set up a new iPhone or iPad. Then you can be ready to go as if the new device has always been yours.
Each iCloud account gets 5GB of storage space, and according to Apple, this is especially data from emails, documents, photos and videos stored in the photo library, as well as iOS device backups. (iCloud tracks iTunes Store purchases so other devices can access the content, but iTunes music, apps, movies, TV shows, and books don’t count towards available online storage.)
Apple allows users to buy more storage space and pay monthly. For many users, especially those who take a lot of photos or videos, this is a must. Pricing is in three steps: For 99 cents a month, you get 50GB of storage space. Get 200GB of storage for $2.99 a month. And for $9.99 a month, you get 2TB of cloud storage.
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