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Tips for Video Conferencing While Work From Home – Guide
More employees are working from home, more meetings are being held online and more candidates are conducting webcam interviews. When you join a virtual meeting with a colleague, hiring manager, or client through a conferencing platform like Skype, Zoom, Teams, or Slack, that virtual environment becomes part of your personal brand. When the virtual meetings you host are plagued by technical issues, unprofessional audio, and distractions, your personal brand will look rough and chaotic. On the other hand, running virtual meetings smoothly will make your personal brand look polished and professional.
As someone who regularly organizes client meetings and webinars via web conferencing and online platforms, I wanted to share some tips about how to create a memorable and professional personal brand by “meeting” someone virtually.
Tips for video conferencing while you work Home
technical help
Bandwidth
Video conferencing can be very sensitive to bandwidth fluctuations. If your internet connection is often slow or you share your network with others, make sure all apps are using systems that don’t use a lot of bandwidth. If your entire family is working and learning remotely, you may want to upgrade your internet service to ensure everyone gets the most out of their virtual experiences.
So what is consuming bandwidth? Sharing audio, image and content contributes to bandwidth usage. Some ways to avoid straining your bandwidth capacity include muting your microphone when you are not speaking, turning off your camera when you are sharing your screen or document, and minimizing motion in your background when you are sharing your Unable to turn off camera.
Hard wired is the best
Wireless internet is definitely the most convenient, but not ideal for video conferencing. As Wi-Fi networks are congested with dozens of active devices, a wired connection helps provide the clearest connection for your virtual meeting.
A wired connection ensures that you maximize the bandwidth available on your network for your laptop or computer. If you are connected to the network switch or router with an Ethernet cable, you are the only device using that connection. You get full bandwidth compared to Wi-Fi, which has to share that bandwidth across all connected devices – TVs, game consoles, phones, smart devices, etc.
External cameras and headphones
The majority laptops today they have built-in cameras and microphones, which are sufficient for most video and audio needs. However, the location of the microphone and camera it is not always ideal for effective video conferencing and can affect the quality of the meeting. If you’re having issues with your built-in cameras and microphones, external devices might be a solution.
Simple external USB cameras are readily available and can greatly improve the quality of your video performance. The sensors and optical components are far superior to built-in cameras and can be mounted in the ideal position – directly above the screen.
Audio quality and clarity is greatly improved using an external headphone or headphones. With the microphone closer to your mouth, background noise is reduced and you can be heard much more clearly. Wireless or wired headphones that plug into your device work fine in this situation. You can also use noise-canceling headphones, as they block out background noise and keep you engaged in conversation and less focused on surrounding distractions. However, it’s important to note that while noise-canceling headphones might be ideal for you, they don’t block out noise for those on the phone, allowing them to hear background noise that you might not hear.
Lighting
A lot of work goes into designing appropriate lighting settings in professional conference rooms to support video conferencing, and it is unfair to expect anyone to adopt these settings in home. However, there are a few simple steps you can take to ensure that you are presenting a clear, high-quality image to other conference participants.
The first solution is to minimize the backlight. When you sit with your back to a window or glass door and the sun shines, you appear in silhouette. All you have to do is lower the blinds, close them or simply turn the camera so it’s not pointing to the light source. This also applies to bright lights in a room that may be behind you.
A uniform light source behind the camera ensures that you are well lit and captured by the camera. A simple lamp on your desk can make a big difference in how you look in front of the camera. You can also invest in special lighting that is perfectly focused on your face.
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Mute / Not Mute
As with any virtual meeting, there will always be noise that is beyond our control. Whether it’s kids learning virtually, dogs barking, or building outside, it’s important to pay attention when you’re not mute. These noises can distract others, so be aware of when to mute to keep the meeting going, and only mute when necessary!
Camera
It’s easy to forget how far your camera lens can go, so having a clear understanding of your camera’s field of view is very important. Your camera will record when people walk by, so place your camera to minimize visual distractions.
Also, and this is easy, but don’t forget that your camera it’s on. There have been many quarantine stories about people forgetting their cameras are on during an important meeting. It might be harmless, like B. Looking at your phone, or it can be embarrassing and unprofessional. It is much better to turn off the camera for a few minutes than getting caught up in a situation that could have serious repercussions.
Clothes
Comfortable clothes are undoubtedly one of the benefits of remote work. However, pay attention to your audience and how you present yourself. When meeting with a client or giving a presentation to company executives, make an effort to look fresh and professional. If your leadership allows for more casual attire for internal meetings, you may want to wear something comfortable, but always work properly. Choppy patterns, bright colors, and reflective materials can be distracting and cause image quality issues, so make sure you’re dressed for your audience!
Know your audience
We are gaining unprecedented access to people’s lives outside of work. We look inside your homes, meet their families, and we all face our own challenges during this pandemic. It is important to always be patient with your team members and partners with whom you work and collaborate.
As mentioned earlier, there will be noise and distractions that are beyond our control. Instead of complaining to someone about their dog barking, politely ask them to mute their microphones if possible. Also, some people may not be tech-savvy and have less access to help with their own homes. They may take longer to set up and do your share of meetings, but be patient and use these instances as a learning experience or offer to provide as much help as possible virtually.
You never know what someone is going through, so making virtual meetings effective and less stressful will benefit everyone involved.
Best Practices
backgrounds
While backgrounds like outer space and the beach can be fun and entertaining, they can often be distracting and seen as unprofessional. Having a simple, stable background will be less distracting and allow participants to focus only on you. It will also allow the video stream to take up less bandwidth.
join early
if you didn’t show up for a late personal meeting, do not show up for an afternoon virtual meeting. There’s also the added technology challenge with virtual meetings, so joining early will allow you time to make sure your device is working properly and set everything up, especially if you’re sharing your screen and presenting content.
Test before the meeting
Just like you would in the office, schedule a simulation for important meetings and simulate the settings as best you can. People are usually very understanding when it comes to technical issues, but it doesn’t look good when meetings are delayed by something that has a simple solution.
Plan B
Technical issues are always present whether you’re working remotely or in a professional conference room, so it’s important to always have a backup plan in place. When sending an invite to a virtual meeting, make sure you have a conference call number that people can use if the internet goes down or video conferencing doesn’t work. if you are in home and you have a cellular hotspot, make sure it’s working properly so you can use it quickly if your Internet service is down on home.
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