This article show you how to Set Up Email Signatures in Mail for Windows 11/10. Every version of Windows 11/10 comes with the Windows Mail App, which is an email service. Even though it’s not as popular as Microsoft Outlook and is a stand-alone app, it makes writing and sending emails very easy. It is also available in the Microsoft Store as part of a double Windows app called Mail and Calendar.
Like mobile email clients, the Windows Mail App automatically adds your plain text email signature to the end of every message you send. If you don’t want your emails to say “Sent from Mail for Windows 11/10,” you can either turn off the signature feature or add your own contact information in its place.
Even though it’s not as popular or advanced as Outlook or Thunderbird, it does what it’s supposed to do and has a fair number of users. You couldn’t format email signatures in the Mail app the way you wanted until recently. You can also go to the official Microsoft support site to know more information.
How to Set Up Email Signatures in Mail for Windows 11/10
If you have more than one email account set up in Mail for Windows, you can make different signatures for each account or use the same signature for all of your accounts. To change the signature that comes with emails by default:
- Open Mail for Windows.
- Select Settings (the gear icon), which is at the bottom of the navigation pane on the left side of the screen.
- Select Signature in the Settings pane on the left.
- Select the Use an email signature toggle switch to turn it to the On position.
- Select the Apply to all accounts checkbox to apply the same signature to all multiple email accounts in Windows Mail. Alternatively, if you only want to add a signature to emails sent from one specific email account, choose the Select an account and customize your signature dropdown arrow and select the account you want to change.
- In the text box, enter the email signature. The default text is “Sent from Mail for Windows 11/10.” Overwrite this text to change it.
- Select Save.
FAQ
How do I create an email signature in Mail?
- Open Gmail.
- Click Settings in the upper right corner. Look at every setting.
- In the “Signature” box, type the text of your signature. You can change the style of the text or add an image to your message if you want to.
- Click Save Changes at the bottom of the page.
How do I add an HTML signature to my email?
Click the General tab, then scroll down to the Signature area. If you don’t already have a signature set up for Gmail, click “Create new” and give the signature a name. Then, copy your HTML email signature and paste it into the Signature field. Make any changes you want.
Where is signature in Outlook 365 Windows 11?
Open Outlook and go to File > Options > Mail. This will take you to the folder where your Outlook signatures are stored. When you see the “Signatures…” button, click on it while holding down the Ctrl key. This will take you to the folder where your Outlook signature files are saved.
Does an email signature need to be HTML?
Putting HTML text in your email signature is also a good idea because it gives you more link options. You only get one link with an image, and customers might not know what it is. With HTML, you can give the people who get your email a choice of links that they can click or not click.