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This tip is about the how to Sync and Back Up Zoho Docs. So read this free guide, How to Sync and Back Up Zoho Docs step by step. If you have query related to same article you may contact us.
How to Sync and Back Up Zoho Docs – Guide
zoho really features a built-in document manager that allows you to store and manage Zoho Docs document files. The overall capacity of Zoho, 5GB, is not insignificant. Also, Zoho Docs has a desktop client that you can download and install on your computer to sync your Zoho Docs account with your PC for offline backup. As a result, syncing your Zoho Docs account with Dropbox isn’t a high priority.
Zoho Docs, on the other hand, has a Dropbox interface that allows customers a second backup. It’s simple to sync your Zoho Docs with your Dropbox account. It only takes a few minutes and just a few actions to complete. if you are not sure how to sync your Zoho Docs with Dropbox, just follow the steps below.
Guide: Costasup and Sync Zoho Docs: Tips and Tutorial
When it comes to choosing between Google Docs, Zoho Docs (Writer) or MS Word Online, the main concern that comes to mind is cross-platform availability. All you need is a decent Internet connection and you can continue your work from anywhere. And the collaboration feature is the icing on the cake.
You’ll have an added sense of security knowing you have a backup you can turn to if, under certain unforeseen circumstances, you can’t access your core files. A sad situation, but as we all know it happens to the best of us. Nowadays, creating a cloud backup of your offline files is considered almost the norm. And, of course, the other side is also true. After all, you don’t want to lose your precious data.
Fortunately, Zoho Docs lets you sync your files with services like Dropbox or you can save your Writer file to your Google Drive account. We will see how to go ahead.
Sync with Dropbox
Zoho Docs also lets you set up your Dropbox account. The only downside is that it’s a two-way sync, which means all your files in your Dropbox account will be synced to Zoho and vice versa.
Follow the steps below to set up your Dropbox account.
The Dropbox and Zoho Docs folder structures will be displayed and all you have to do is select the correct folder for your work. When finished, click Sync Folders button and that’s it. Synchronization starts immediately. You can even select synchronization times. Depending on your priority, you can select Continuous Sync. But, I would say go to the Sync option once as it will take care of most things.
things to keep in mind
Only one Dropbox folder can be synced with Zoho Docs. For now, I’ve kept my Dropbox folder empty because I don’t want these files in Zoho. Also, Zoho does not allow syncing of subfolders and files in these folders.
If you delete a file on one of the services, you must also manually delete the files on the other. That’s because Zoho Docs doesn’t have file delete sync like at write time.
Sync with Google Drive
Zoho Docs does not technically allow you to sync folders or documents with Google Drive. Instead, you can save a file directly to Google Drive. You can also use this process to save files to the Dropbox folder. Once you’ve finished your work on the document (and all comments are resolved), click File > Save to other drives and select Google Drive from the list.
It goes without saying that you must login and provide the relevant permissions. Once this is done, you should be able to see all your Google Drive folders in an organized way in the small window. Now you can select a new folder or create a new folder to save your file. Just click ‘Add to this folder’ button, and your document will be loaded immediately.
The advantage of this process is that you can select the file format. From PDF to DOCX or ODT, you can choose from a decent list of options. You can also add more than one Google Drive account. If you’re a little paranoid about privacy and security issues, you can even delete the account when you’ve finished your work.
For both, click Options > Delete in the Save to other drives window.
unfortunately the same feature is not enabled for Zoho Presentation or Zoho Worksheet.
Final note
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